Only a giant gets giant-sized productivity gains, right? Wrong!

The article you are about to read talks of $35 million of productivity gain.  But every dollar is a percentage of another dollar.  Can you improve your business 27%?  Maybe.  Maybe, not.  The quicker you start, the quicker you gain. Do you have to use Japanese terms to do it?  Not really.

The article doesn’t talk about total costs of the modifications, number of layoffs, consolidations of department management, consultants, or other change catalysts involved.  That’s OK.  You know they are there.

You also know numbers are numbers are numbers.  They are able to show what you want to show.  These are great gains at the company reported.  You can have great gains in your company.

Your business was built with some American ingenuity and perspiration.  The intelligence to modify and the tenacity to tackle cost creep probably is waiting inside your team to  be unleashed.

Let’s start a discussion that leads to bottom-line results at your company.  Get it?  Get it.  No Japanese words needed.

phil@shepherdok.com   405-388-8037

Insurance News – State Farm Honored For Productivity
http://insurancenewsnet.com/innarticle/2013/03/11/state-farm-honored-for-productivity-a-374756.html?exclusiveinn

You Stand for What You Tolerate: Two Intolerable Stances for Any Leader

Tolerance has a clear definition and requires clear standards.  When you live with weak tolerance, you live weak.  When you live with strong tolerance, others become strong.  Any leader must have standards to define the limits of tolerance.  Those standards assist in accomplishing vision and mission in both short and long term initiatives.

Who said it, “You stand for what you tolerate.”?  I found it well said in Marlo Thomas’, The Right Words At  The Right Time Vol 2. Many would say, “You get what you tolerate”.  But I like the prior phrase.

The ancient proverbial Solomon wrote, “Out of the fullness of your heart, your mouth speaks.”  That is pretty close.  He wrote more than a few other wisdoms on the need for discipline and vision.  You stand for what you tolerate.

There are two intolerable stances for any leader.

-Tolerance without standard.  How often do we act in fear in our organizations and in front of those we are called to lead by example?  Someone points an accusing finger at another’s actions and we react in fear of some unknown legality or loss of face in the masses.  No leader can lead long without standards.  An issue arises and we allow weakness to make decisions because we do not have dedicated enough time prior to establish our priorities and principles.

A computer installation for a large company hit a standstill.  Managers had been pleading for right electrical backup in an area plagued with storms, but the company standard of “tolerate failure until it costs a fortune or breaks a visible law” was in play.  Now it was getting ready to cost a fortune.  Every worker was doing something different and the manager responsible could not direct the mess effectively.  Yes, it did cost a fortune to get out of the mess, but standards based risk policy would have deemed the situation intolerable well before the failure and have avoided major expense and exhaustion of staff.  You stand for what you tolerate and you get what you tolerate

-Standard without tolerance.  This one will strangle the best of leadership and organizations.  “Well this is the decision of the board and we will implement with no questions.”  Of course, no decision has thought through every implication or situation that will transpire.  Thinking people were dispatched to manage through the muddle.  Have you ever made this mistake.

A successful company was hard at work following the directions of the consultant.  Why would  this group not just comply?  These manufacturing based principles must work in service sectors, too, right?  Wrong.  They would work with some revision, but not straight out of the guru box.  Smart managers needed to be allowed to apply the principles in a slightly different manner than the book.  The result was a struggle.  And with wisdom, in this instance, the team managers prevailed and were allowed to make right modifications.  The result was a 40% decrease in costs alongside a service turnaround deliverable that went from 10 days to 2 days on a regular basis.  A strict adherence to the standard would have brought everything to a standstill and crushed the teams involved.  Team members were energized and worked for years coming up with improvement after improvement because tolerance was built into the standard.

Summary:  You stand for what you tolerate.  You get what you tolerate.  These two intolerable stances can cost you major progress and undermine morale and loyalty.  They are quite common.  Take a few minutes this week to mull over your standards and ensure you haven’t violated these.  If you have, you are suffering now.  The evidence may not have surfaced.  It will.  And it will cost you in ways you would not tolerate if you realized it.

 

Let us help you.  This is what we do.

Start a conversation.  phil@shepherdok.com

The Three Hats Of A Mature Manager – Syncing Yourself For The Next Step

Don’t read this if you are under 35.  It won’t make much sense.  Then again, if you read and understand it, you can improve your ability to work well with mature managers.

Professionals are intentionally developed.  Through involvement in projects and initiatives and departments through your career, the best of who you are is evident.  There is a skill to gaining enjoyment and value out of who you are.  There is an art to applying that value to your daily business endeavors.  You can be the best you, doing the most fit assignments and have a great amount of fun.  Or not.  Choose. Make sure you consider your Three Hats before you choose.  Be you.

A friend reminded me that people focus on your weaknesses because they struggle with allowing your strengths.   People are like that.  They pick at what they don’t understand in the most negative ways.   But you don’t have to let pickiness impact your confidence and connection.  You just need to work on your Three Hats.

 This above all: to thine own self be true, And it must follow, as the night the day,Thou canst not then be false to any man  

William Shakespeare

Three Fields of Play

First, let’s take a look at three fields of play.  Then we can talk about the Three Hats.

Play to your strength.  You know this.  Do what you do best.  But, you need to really know what that is.  Strength can be as limiting as weakness if not tamed.  A hard-nosed, goal-driven executive can find herself isolated by dwelling too strong on this strength.   Soften the edges of your game. Don’t dominate the play, just lead with excellence. People can mistake strength for rigidity.  That won’t help you or others.

Cover your weakness.  Of course you have them.  You’ve found them haunting you every turn of your career.   Six courses of style management can’t change these core items of who you are.  As a manager, I’ve always had to focus hard on listening.  Why?  I’m 50+% deaf since birth. So, I arrange my office for optimum face to face contact and limit noise interference.  People are usually amazed when I tell them about my limitation as I’ve mastered masking through sitting in middle spots in conferences and making sure I get directly across from those I expect to be key stakeholders in any meeting.  What is yours?  Find a cover.  Bad note taker?  Make sure a good one gets that assignment in every meeting.   Take double notes.  Find  a cover.

Build disciplines.  There are some skills that just have to be at a good level whether they are a weakness or not in your specific regimen.  Know what they are and find a way to strengthen them.  It is not an option to be weak in an area that must be strong.  Sorry, it is tough, but you need to fix it.  If promptness is hard for you, you must repair.  If attentiveness is hard for you, you must repair.  You must.

Three Hats

So what the heck am I talking about, Three Hats?   Each of us over time discovers from 3-5 core areas of expertise.  For me it is operational excellence, communication, and people development.  After working multiple companies in multiple industries, these items just keep coming back on top.  Sure, I have many skills and abilities like project management and administration and meeting management and facilitating brainstorming,, and marketing, and sales, and, and, and… But what are the Three Hats that never come off no matter what I am doing?  Find yours.  Know them.  Develop.

Hat One:  This is your core passion.  When you get up in the morning, what gets you started?  At the end of the day, what are you thinking?  What is that core?  For me?  People development.  I love to see people grow.

Hat Two:  This is your core performance.  Okay, when you example “velocity”, where does it happen.  Velocity is the ability to do the right thing at the right time that advances you and everyone around you and the business.  For me?  Operational excellence.  Seeing how to adjust an operation to perform the charter is a natural for me and advances the organization.

Hat Three: This is the core producer.  This is the trait that makes the other two shine.  What is it that you do so well that enables core performance and passion to be energized?  This is all about ‘vitality’.  This puts energy into the performance and keeps you engaged long after others would give up.  This secret brings it all together for you.  I love encouraging with communication and clarifying with communication and setting vision with communication.  Communication enables my passion and let’s others walk along with operations.

When your Three Hats are working well they become one hat.  The brim, the bill, and the band form one unit for others to see and appreciate.  That maturity developed and seen in you can be applied to your next career steps in the position you have or the one you are getting ready to have.  Just make sure the hat fits before you engage.

Want To Develop Yourself and Your Business?

Busting Barriers: Two Tips To Activate Leadership In Others

Phil Larson, Director Shepherd Consulting and Community Transformation Initiative

Every leader is challenged to develop leadership in key followers.  It is frustrating to look out and yearn for true leadership in our team. Yet, we find that people today don’t stay with any company for any length of time.  Leadership takes time.  You can get long term commitment.  It is possible.  You have to do things differently.

One of the greatest managers of all history, Solomon, put it this way in his comprehensive book on managing life, relationships, business, and government, Proverbs:

To know wisdom and instruction,
To perceive the words of understanding,

To receive the instruction of wisdom,
Justice, judgment, and equity;
To give prudence to the simple,
To the young man knowledge and discretion—

 

Good Goals: Seems like a good objective.  For centuries others have read Solomon’s snippets of wisdom.  Solomon transmitted what he knew to others that were managing his affairs.

Sun Tzu attempted the same objective from the Chinese war lord perspective and penned, The Art of War.  It really is much more about living than dying.  It is about managing and relationships in a turbulent society.  He was intent in training others.

Others have done the same.  My bookshelf is full of snippet books from great managers and leaders.  The lessons of great men and women can give us guidance in tough situations.

Time Counts: But, if no one stays the task to work out the wisdom and be developed in the fine nuances, you simply lose your investment.  They move on and build another business that may in fact take away from your business.  Astute business managers are not happy when they lose the value of an investment in either people or property.  People are not property.  They have wills and emotions and desires and must be treated differently.

Tip One:

Be Loyal: Handle Conflict Up Front and Fast  The common business practice of today is to demand loyalty from staff, yet make decisions without being loyal to them and their families and lives.  Making the legal decision is not always a loyal decision.  Listening to accusations and gossip concerning staff without direct clarification and consultation is not a position of loyalty but fear and low self-confidence and politicking of the negative kind.

“The first job of a leader—at work or at home—is to inspire trust. It’s to bring out the best in people by entrusting them with meaningful stewardships, and to create an environment in which high-trust interaction inspires creativity and possibility.” ― Stephen M.R. Covey, The SPEED of Trust: The One Thing that Changes Everything

Greatness: A great leader for whom I worked early in my career came into my office with an anonymous letter. It accused me of some indiscretions.  The letter had gone to the president of the company.  We had been in a turnaround organization situation where hard decisions were being made daily.  Of course people were not in 100% agreement.  Of course people are people. The prior management of the company had been prone to politics and finger pointing.  Everyone knew that and knew how to trip the wires to get what they wanted.  This new management had better integrity; otherwise, I would not be working for them.

Openers: The leader’s opening comment set the stage.  “Phil, before you read the letter you need to know that both the CFO and I told the president that this does not sound like you.”  He started from a position of loyalty and honesty and open communication.  We discussed the contents, who might have sent it, why they might have sent it, was there anything I needed to adjust in managing, and moved on.  The company came out of a chapter 11 situation in record time and we all enjoyed our time together.  Loyalty and trust were the words of the day and the owners received great benefit.  I would go to work beside this man again in a minute if the opportunity arose that was mutually beneficial.

Dear Failure, I am writing today….  Failure on this point costs dearly.  Typical management style would have been to have secreted the letter into the unofficial personnel file, brooded over the contents, discussed it with others, and promoted politics.  That is how most organizations roll.  Yes, you do.  Admit it and quit it.  Little birds leak that style into the hallways and the entire organization suffers loss of key staff at the most inopportune moments.  Disloyal behavior in the board room promotes disloyal behavior at the point of customer contact.  It is not a secret.  Get real and get honest.

Tip Two:

Go Ahead And Share Insights:  All of us have insights gained in leadership.  Most of us hold them close to the chest and make upcoming leaders dig them out like some buried treasure.  Why are you leaving leadership undeveloped by forcing them to guess?  Are you afraid you are wrong about what you know is right?  Take a few minutes every day to intentionally leak leadership.

An Amazing Gift: Last year my team brought me an amazing gift.  It was thirty-one leadership wisdoms they had learned from me over the course of the prior three years.  They could repeat them and could apply them.  They made them into a flip calendar.  I was amazed and humbled.  It shocked me that they had discerned so willingly tips of leadership and management and relationship and had integrated them into their work and home habits.   Somehow, great leaders had taught me to be open with wisdom and it was building other leaders.  Pass it on.

Starting Right: My mind goes back to my first assistant supervisor position.  One day I went into the manager’s office somewhat nonchalantly for a meeting.  He looked me direct in the eye from across his desk.  “Phil, go get a pen and paper and come back.  Don’t ever go into a meeting with a leader without expectation of receiving instruction, noting it, and being responsible to follow up.”  Now, he probably said something different, but that is what he communicated.  Wow!  I listened and have repeated that wisdom hundreds of times to those for whom I’ve had responsibility to develop as leaders.  Leak leadership.  Do it intentionally.

To Work, Two Work: Do these two and you’ll increase your leadership impact.  These are core items.  They can guide you and prevent major mishaps.  Sure, I can tell you stories of when I’ve violated them or seen others violate them and the destruction it caused.  You know those stories.  None of us are perfect.  But perfect practice might just result in better performance as a leader, longer relationships with other leaders, and some real fun and satisfaction watching development of trusted leadership and sustained organizational progress.

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